Privacy Policy

At Olyra.AI (“Olyra”, “we”, “our”, or “us”), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and protect personal information submitted to our recruitment and HR portal hosted at https://portal.olyra.ai.

By using our platform, you agree to the practices described in this policy.

1. Who We Are

Olyra Inteligencia Artificial Ltda is a Brazilian-based provider of Business Process Automation (BPA) and AI-driven consulting services, headquartered at:

R Santa Catarina, 110, Jardim Haruji, Jaguariuna, SP, Brazil, 13911-120

This site (portal.olyra.ai) is used to manage job applications, talent acquisition, and HR workflows for current and future team members.

2. Information We Collect

A. Information You Provide

When you apply for a job or submit your information on our site, we may collect:

Full name, email address, and contact information
Resume/CV, cover letters, and any additional documents uploaded
LinkedIn or other social profile links
Job preferences and location
Responses to screening questions or assessments
Any communications you send to us through the portal

B. Automatically Collected Data

We may automatically collect:

IP address and approximate geolocation
Browser type and device information
Time and duration of portal visits
Page views and activity logs
This information is used for security, analytics, and performance monitoring.

3. How We Use Your Information

We use your personal data to:

Process job applications and evaluate qualifications
Communicate with you about your application status
Schedule interviews and conduct assessments
Comply with legal and regulatory obligations
Improve our recruitment and HR processes
Maintain a candidate database for future roles (with your consent)

4. Legal Bases for Processing

If you are located in the European Economic Area (EEA), our lawful bases under GDPR may include:

Consent (e.g., opting into future job alerts)
Contractual necessity (e.g., processing applications for potential employment)
Legitimate interests (e.g., maintaining a secure and efficient recruitment system)
Legal obligations (e.g., compliance with labor laws)

5. Sharing of Personal Data

We do not sell your data.

We may share data only with:

Authorized Olyra employees or hiring managers
Third-party service providers that support our hiring platform (e.g., Odoo hosting or email delivery)
Legal or regulatory authorities when required by law

All third-party vendors are bound by strict confidentiality and data protection agreements.

6. Data Retention

We retain personal data for:

Up to 24 months after submission for future job consideration (unless you request deletion)
Longer if required by employment law or litigation defense needs

You may request deletion at any time, unless retention is legally required.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

Access, correct, or delete your data
Withdraw consent at any time
Request data portability
Lodge a complaint with a data protection authority
Object to or restrict certain processing

To exercise your rights, email us at: hr@olyra.ai

8. Security

We use industry-standard security protocols to protect your information, including:

Encrypted transmission (HTTPS)
Role-based access control within our platform
Regular security updates and monitoring
However, no system is 100% secure. Please notify us immediately if you suspect any unauthorized access.

9. Cookies and Tracking

Our site may use cookies and similar technologies for:

Session management
Analytics (e.g., Google Analytics)
Enhancing user experience

You can manage cookie preferences in your browser settings. We do not use cookies for advertising or third-party marketing.

10. International Transfers

Your data may be stored or processed in Canada or other countries with appropriate data protection safeguards. Where required, we use Standard Contractual Clauses or similar frameworks to ensure lawful data transfer.

11. Children’s Privacy

This platform is not intended for use by children under 16. We do not knowingly collect data from minors. If we learn we’ve collected such data, we’ll delete it promptly.

12. Changes to This Privacy Policy

We may update this policy periodically. Changes will be posted at this URL with a revised effective date. Material changes will be communicated via email or prominent notice.

13. Contact Us

If you have any questions, requests, or complaints regarding this Privacy Policy please use the Contact Us form or email hr@olyra.ai